We have an opening for a HR Administrative Assistant in our Singapore Office. We are looking for a member who is able to work independently, efficiently and one with a strong attention to detail. The individual should be resourceful when handling tasks.

The ideal HR Administrative Assistant should have a background in Human Resource/Administrative Work.

You are a resourceful individual with good time management and organizational abilities. You take full ownership of the work assigned to you.

• Scheduling meetings and optimizing the team’s personal and daily work agenda, including travel logistics and errands.
• Receiving incoming communications and follows-up by determining a course of action, response or referral for the team.
• Keeping the team well-informed of upcoming commitments and responsibilities.
• Summarizing articles, correspondences and meetings for the team.
• Completing administrative documentation on behalf of the management team.
• Ensuring proper filing of documents, including meeting minutes and employee records
• Processing work passes and tax matters.
• Maintaining the integrity of the HRIS, including updating and maintaining staff records.
• Form and maintain a brilliant careers and job postings process for employer branding.
• Coordinating onboarding and offboarding process administration, including logistics, office management (access to office), exit interviews.
• Point of liaison for all things related to the Ministry of Manpower as well as government agencies (grants, etc.).
• Assisting the Talent Ops team in joint HR work scopes including organizing cohesions, hiring fairs, etc.
• Collection, filing and maintenance of all documentation including contracts, letters, etc.
• Administering our electronic document signature software (HelloSign).
• Managing password access.
• Maintaining the office space and handling the provision of cleaning supplies regularly.
• Managing office space in terms of neatness, serviceability of equipment.
• Managing excess assets such as tables/chairs/laptops.
• Managing access to office, mailbox and petty cash.

• An owner. You take up problems in your immediate vicinity and solve them. You also advocate for our values and culture, both internally and externally.
• Willing to jump into projects and situations with ambiguous details in multiple domains, and make sense of the chaos.
• Hungry, with a willingness to go after knowledge and learning to the best of your ability.
• Strong in negotiation and persuasion, enjoy networking sessions and thrive in making real connections happen.
• Independent, and quick on your feet. You work diligently and effectively, maximizing both your time and productivity.