2359 Media
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3 Shenton Way, #20-09
Shenton House,
Singapore 068805

Tel: ‍6222 2359

HR Administrative Assistant

We have an opening for a HR Administrative Assistant in our Singapore Office. We are looking for a member who is able to work independently, efficiently and one with a strong attention to detail. The individual should be resourceful when handling tasks.

The ideal HR Administrative Assistant should have a background in Human Resource/Administrative Work.

About you

You are a resourceful individual with good time management and organizational abilities. You take full ownership of the work assigned to you.

  • Scheduling meetings and optimizing the team’s personal and daily work agenda, including travel logistics and errands.
  • Receiving incoming communications and follows-up by determining a course of action, response or referral for the team.
  • Keeping the team well-informed of upcoming commitments and responsibilities.
  • Summarizing articles, correspondences and meetings for the team.
  • Completing administrative documentation on behalf of the management team.
  • Ensuring proper filing of documents, including meeting minutes and employee records
  • Processing work passes and tax matters.
  • Maintaining the integrity of the HRIS, including updating and maintaining staff records.
  • Form and maintain a brilliant careers and job postings process for employer branding.
  • Coordinating onboarding and offboarding process administration, including logistics, office management (access to office), exit interviews.
  • Point of liaison for all things related to the Ministry of Manpower as well as government agencies (grants, etc.).
  • Assisting the Talent Ops team in joint HR work scopes including organizing cohesions, hiring fairs, etc.
  • Collection, filing and maintenance of all documentation including contracts, letters, etc.
  • Administering our electronic document signature software (HelloSign).
  • Managing password access.
  • Maintaining the office space and handling the provision of cleaning supplies regularly.
  • Managing office space in terms of neatness, serviceability of equipment.
  • Managing excess assets such as tables/chairs/laptops.
  • Managing access to office, mailbox and petty cash.
What You Need
  • An owner. You take up problems in your immediate vicinity and solve them. You also advocate for our values and culture, both internally and externally.
  • Willing to jump into projects and situations with ambiguous details in multiple domains, and make sense of the chaos.
  • Hungry, with a willingness to go after knowledge and learning to the best of your ability.
  • Strong in negotiation and persuasion, enjoy networking sessions and thrive in making real connections happen.
  • Independent, and quick on your feet. You work diligently and effectively, maximizing both your time and productivity.
Other Similar Positions
Account Manager

We have an opening for an Account Manager in our Singapore office. We are looking for a member who is capable of overseeing a portfolio of assigned customers, develop new business from existing clients and actively seek new sales opportunities. They are equipped to answer client technical queries and identify new business opportunities among existing customers. The individual should be resourceful and self-reliant. Critical thinking and problem-solving skills are required for the job. The ideal Account Manager should also be a tech-savvy professional, able to explain technical details and requirements to a non-technical audience.

2359 Media provides equal opportunity in employment and will administer its policies with regard to recruitment, training, promotion, transfer, demotion, layoff, termination, compensation and benefits without regards to race, religion, color, national origin, citizenship, marital status, gender, sexual orientation, age and/or disability.


Drop us an email of your resume at talent@2359media.com